Innovative registration system for vocational education institutions
Turn Registrations Into Learners Without Duplicate Management
Fuxam consolidates registrations and applications for educational programs, master classes, advanced training, and continuing education into an intelligent workflow. A registration page in your own branding, a drag-and-drop form builder, AI-supported review workflows, and seamless integration with your administration software, from the first expression of interest all the way to the start of the course.
Status Quo
Registrations by Phone, Mail, and External Tools
At many educational institutions, registrations are still handled today through outdated channels such as phone, mail, and external form tools. Three everyday scenarios that every registration office knows and that disappear with Fuxam.
What was entered in the registration system is retyped into the administration system, name, address, date of birth, qualifications. Whatever changes in the tool has to be updated in the system. Double data maintenance as a permanent condition.
Lost in the inbox, overlooked in the call log, never checked in the external tool. Registrations disappear between channels. Prospective customers are left waiting for a reply that never comes.
Registration forms, supporting documents, copies of certificates, consent forms. Everything ends up on paper in administration. Searching takes hours, processing is still done by hand and costs a lot of time and resources.
Set up registration management
To the Landing Page in 30 Min
Create educational programs, build forms with drag and drop, brand the registration page, all self-service, without external developers or IT tickets. What traditional tools take weeks to set up, you can get done in Fuxam in a single afternoon.
As many campaigns as you have educational programs
Each educational program gets its own registration page – with its own deadlines, admission criteria, forms, and review workflows. Vocational training and master classes, full-time and part-time courses, in-house training and open courses all run in parallel without blocking each other. Responsibilities are clearly assigned, and the status of each program is visible at a glance at any time.
Drag and drop to the registration form
Registration forms are created visually – via drag-and-drop, with no code and no IT ticket. You add required fields, optional fields, file uploads, multiple choice options, and conditional logic yourself. If someone applies for a scholarship, additional fields appear; otherwise they remain hidden. This way, you create forms that ask exactly what you need to know – and nothing more.
A page that looks like your institution
The public application page features your logo, your colors, your language – from the welcome text all the way down to the footer. Applicants select their desired program directly on the page, see the open deadlines, and apply with a single click. The first impression your institution makes is on point.
Review processes with AI and automations
Whether It's 5 or 5,000 Registrations, the Effort Remains the Same
Classic registration setups don’t scale: with ten registrations, the Excel sheet works; with a thousand, it collapses. Fuxam is built from the ground up for any size. Registrations are received centrally, reviewed using clear workflows, and communicated transparently to applicants, no matter how many there are.
All registrations in one place
Incoming applications are collected centrally in an overview – sortable by deadline, program or status, and filterable down to the smallest detail. Bulk actions allow you to process entire groups of applications in parallel. No more applications getting lost between phone, mail and the registration tool.
Smart workflows for automated inspection processes
Every registration goes through a defined review process: field-by-field checks, requesting changes, approving or rejecting. A four-eyes principle with clear stages, notes for each applicant, and version tracking for every decision. It is always transparent who reviewed what and when.
Applicants stay informed without having to ask
With every status change, applicants automatically receive an email. In the applicant portal, they can see their current status, any outstanding requirements, and can submit additional documents directly. Instead of lost emails and phone calls, every applicant stays informed and the office staff are relieved of the burden.
See where applicants drop out
Fuxam provides real-time KPIs for every application process: number of applications started and submitted, completion rate per program, average time from receipt to decision. Trend charts show where prospects drop out and which programs are performing particularly well. You can see the application funnel without having to manually piece it together from Excel.
Facts and figures
Fuxam Is a New Generation of Campus Management
On average, Fuxam replaces 13 legacy systems, is implemented within 4 months, and saves 53% of costs. Switching to Fuxam is an investment that pays off quickly, through efficiency gains, cost savings, and the ability to focus resources on value-creating tasks instead of system maintenance.
Users: 165
Implementation: 3 months
Software: FuxamOne
Users: 600
Implementation: 2.5 months
Software: FuxamOne
Users: 6,250
Implementation: 20 months
Software: FuxamOne
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